Flying Club & Aero ClubManagement Software
Free your volunteers from spreadsheets. Aviatize is the flying club, aero club, and aircraft partnership software that gives members 24/7 self-service booking, automates billing and payments, and keeps club finances tight — from a 20-member local aero club to 100+ aircraft multi-location operations.
In short
How does flying club software cut the admin load on volunteers and treasurers?
Aviatize gives members 24/7 self-service booking via web or mobile app, then automates the billing behind it — Hobbs-based flight charges, membership dues, and fuel surcharges are calculated and invoiced without anyone re-keying them. Every invoice, payment, and credit memo syncs to QuickBooks Online, Sage Intacct, or Exact Online in real time with line-item GL mapping, so the treasurer or accounting volunteer is no longer reconciling spreadsheets at month-end.
At a glance
- Member self-service booking via web and native mobile app, 24/7
- Automated billing on Hobbs time, with dues, packages, and fuel surcharges
- Stripe and Clover payments — cards, Apple Pay, Google Pay, ACH
- Real-time accounting sync to QuickBooks, Sage Intacct, or Exact Online
- Per-aircraft pricing with unlimited members — cost stays predictable as you grow
- Multi-location support with cross-base member access
Club bookings run on the same engine as the flight school scheduling software module — conflicts, availability, and member self-service in depth.
Aviatize flying club management vs. spreadsheets and separate tools
A booking spreadsheet handles the calendar and leaves the billing, payments, and accounting to volunteers. Because Aviatize connects all of it, the work that usually lands on the treasurer happens automatically.
| Capability | Spreadsheets & separate tools | With Aviatize |
|---|---|---|
| Aircraft booking | Shared spreadsheets and phone calls; double-bookings are common | Members self-serve via web or mobile app, 24/7 |
| Member billing | Manual invoices for dues, usage, and fuel, re-keyed each month | Automated billing on Hobbs time, with dues, packages, and fuel surcharges as separate line items |
| Payments | Cheques and bank transfers chased by hand | Stripe and Clover — cards, Apple Pay, Google Pay, and ACH |
| Accounting | Spreadsheet exports and journal entries reconciled at month-end | Real-time sync to QuickBooks, Sage Intacct, or Exact Online with line-item GL mapping |
| Prepaid block-hour packages | Package balances tracked by hand; revenue recognized when sold | Value books to deferred revenue and recognizes as flights are flown |
| Multiple airfields | A separate schedule and ledger per location, reconciled by hand | Per-location scheduling and billing with centralized oversight and shared member accounts |
Everything Your Flying Club or Aero Club Needs
From member booking to automated billing and multi-location management, Aviatize handles the admin so your volunteers can focus on flying.
Member Self-Service Booking
Members book aircraft, instructors, and facilities online or through the mobile app. Set booking rules, minimum notice periods, maximum advance windows, and cancellation policies.
Automated Billing & Payments
Hobbs-based flight billing, membership fees, hangar rent, and fuel surcharges — all automated. Accept payments via Stripe, Apple Pay, or Clover POS. No manual invoicing.
Multi-Location Management
Manage multiple airfields from one account. Separate scheduling, billing, and reporting per location while maintaining centralized oversight and shared member accounts.
Mobile App for Members
Native iOS and Android app. Members check availability, book flights, view invoices, track flight hours, and receive notifications — all from their phone.
Real-Time Accounting Integration
Real-time sync (not nightly batch) with QuickBooks Online, Sage Intacct, or Exact Online — every invoice, payment, credit memo posted with line-item GL mapping. Same engine extends to Xero, FreshBooks, MYOB, Zoho Books, NetSuite on request. PEPPOL e-invoicing for European clubs.
Unlimited Members
Per-aircraft pricing means you never pay more as your membership grows. Add as many members, instructors, and administrators as you need at no extra cost.
Why Flying Clubs Switch to Aviatize
Aviatize is a complete platform, not just a calendar. Booking, billing, maintenance tracking, and member management — all connected.
Flying club management is one use case Aviatize covers. See the full solution page or explore all features including maintenance, compliance, and safety.
A 30-day guided trial
Aviatize is configured to your school's fleet, training programs, and workflows. We run a 30-minute call first to make sure we're the right fit, then turn on your trial and walk your team through it.
Frequently asked questions
What is flying club management software?
Flying club management software — also called aero club software, aircraft club software, or flying club booking software depending on the region — is a digital platform that handles aircraft booking, member billing, payment processing, and club administration. It replaces spreadsheets, paper logs, and disconnected tools with one system where members self-serve and club administrators maintain full oversight.
Is there a difference between flying club software and aero club software?
No — the terms are interchangeable. 'Flying club' is the common term in the US and Canada, 'aero club' is more common in the UK, Australia, New Zealand, and continental Europe (Aéro-Club de France, German Aero Club / DAeC, etc.). Aviatize serves clubs of both naming traditions, with localization for currencies, units, time formats, and regional regulatory frameworks. Aircraft partnerships and equity-shared aircraft groups also use the same module.
How does Aviatize help flying clubs?
Aviatize gives flying club members 24/7 self-service booking via web or mobile app. Billing is automated based on Hobbs time, with support for membership fees, packages, and hourly rates. Payments are processed through Stripe or Clover. Club managers get real-time dashboards showing utilization, revenue, and member activity.
Can Aviatize handle multiple club locations?
Yes. Aviatize supports multi-location clubs with separate scheduling, billing, and reporting per airfield while maintaining centralized oversight. Members can book across locations from a single account.
Does Aviatize integrate with accounting software?
Yes — and the integration is real-time, not a nightly batch. Aviatize syncs every invoice, payment, credit memo, and member event to QuickBooks Online, Sage Intacct, or Exact Online the moment it happens, with line-item GL mapping (aircraft revenue, instructor revenue, landing fees, fuel surcharges as separate accounts). The same engine extends on request to Xero (strong in UK, AU, NZ, US clubs), FreshBooks (small US/Canadian clubs), MYOB (AU/NZ aero clubs), Zoho Books, and NetSuite. PEPPOL e-invoicing is also supported for EU compliance.
Does the integration handle deferred revenue for prepaid block-hour packages?
Yes. When a member buys a prepaid block-hour package or signs a multi-phase training contract, the value books to a deferred revenue account in your accounting platform. Aviatize recognizes revenue out of deferred and into the appropriate revenue accounts as flights are flown — not when the package is sold. The Aviatize Contract Management module manages allocations, payment schemes, and overage rates for clubs that run structured training programs alongside their member operation.
What about chase plane flights, maintenance flights, and DNF requests?
All routed automatically to the correct internal accounts in your accounting platform. Chase plane and maintenance flights are not member-billable. Did-not-fly (DNF) requests follow the club's no-show / late-cancel policy. Fuel reimbursements are tracked as separate line items. The treasurer or accounting volunteer does not need to manually reclassify any of these — Aviatize knows what each event is because the operations module knows.
How does the billing handle member fees, usage charges, and fuel reimbursements together?
Each invoice arrives in your accounting platform with separate line items: monthly dues, usage charges per Hobbs hour, fuel reimbursements, late fees, package drawdown — each mapped to its own GL account. Run a P&L by aircraft, by member, by booking type, or by location with no manual reclassification. This is the most detailed billing system on the market for flying clubs of any size.
How much does flying club software cost?
Aviatize pricing starts at $29 per aircraft per month with unlimited members and users. Unlike per-member pricing models, your cost stays predictable as your club grows. Billing, scheduling, training, maintenance, contract management, and accounting integration are all included — no per-transaction sync fees, no separate accounting integration license. A 30-day guided trial is available after a 30-minute fit call so we tailor it to your school.