FBO ManagementSoftware
Run your entire FBO operation from one platform. Scheduling, billing, maintenance, fuel management, and flight training — connected, automated, and available on any device.
In short
What can an FBO run from a single platform with Aviatize?
Aviatize lets a Fixed Base Operator run aircraft scheduling, fuel billing, maintenance tracking, flight training, and accounting integration from one platform instead of disconnected spreadsheets and standalone tools. Because the modules are connected, a booking updates the schedule, a check-out generates an invoice, and a reported squawk notifies maintenance and updates aircraft status — with no double-entry between systems.
At a glance
- Aircraft and resource scheduling with self-service booking
- Fuel billing integrated with Micrelec / Matic fuel systems
- Maintenance tracking and work-order management
- Flight training module for FBOs operating training programs
- Real-time accounting sync to QuickBooks Online, Sage Intacct, or Exact Online
- Multi-tenant rental tracking with hangar and tie-down billing
Aviatize FBO management vs. spreadsheets and separate tools
Most FBOs juggle separate systems for scheduling, billing, maintenance, fuel, and training. Because Aviatize connects them in one platform, the work that usually happens between systems is automatic.
| Capability | Spreadsheets & separate tools | With Aviatize |
|---|---|---|
| Aircraft & resource scheduling | Phone calls and shared spreadsheets; double-bookings are common | One calendar for aircraft, instructors, simulators, and rooms with drag-and-drop self-service booking |
| Fuel transactions | Fuel charges keyed in by hand and reconciled against invoices | Micrelec / Matic integration captures fuel transactions automatically and syncs them to billing |
| Billing after a flight | Re-key Hobbs and tach time into a separate billing tool | Auto-generated invoices with separate line items, paid via Stripe, Apple Pay, Google Pay, ACH, or prepaid accounts |
| Maintenance & fleet status | A separate maintenance log; grounded aircraft get booked by mistake | Maintenance tracked by Hobbs, cycles, and calendar with real-time in-service, in-maintenance, or grounded status |
| Accounting handoff | Export and re-import figures into the accounting system | Real-time sync to QuickBooks Online, Sage Intacct, or Exact Online |
| Mixed operations | Separate tools for training, club, maintenance, and ramp services | Multi-tenant operations with role-based access for students, instructors, dispatchers, mechanics, and management |
One Platform for Every FBO Operation
From scheduling and dispatch to fuel billing and maintenance tracking, Aviatize gives FBO operators complete visibility and control over daily operations.
Aircraft & Resource Scheduling
Schedule aircraft, instructors, simulators, classrooms, and meeting rooms from a single calendar. Manage availability, prevent double-bookings, and handle repeat reservations with drag-and-drop simplicity.
Fuel Management Integration
Integrated with Micrelec/Matic fuel systems. Capture fuel transactions automatically, sync with billing, and manage fuel reimbursements — all without manual data entry or reconciliation.
Billing & Invoicing
Auto-generated invoices from Hobbs and tach time. Separate line items for aircraft, instructor, landing fees, and any additional charges. Accept payments via Stripe, Apple Pay, Google Pay, ACH, or prepaid accounts.
Maintenance & Fleet Status
Track maintenance by Hobbs hours, cycles, and calendar. Monitor squawk reports, manage work orders, and see real-time fleet status. Know which aircraft are in-service, in-maintenance, or grounded at a glance.
Multi-Tenant Operations
Manage flight training, club operations, maintenance services, and transient ramp operations under one roof. Different user roles for students, instructors, dispatchers, mechanics, and management.
Custom Forms & Reporting
Create custom forms that mirror your existing workflows. KPI dashboards show aircraft utilization, revenue per tail, instructor hours, and fleet availability. Export reports for accounting or regulatory review.
Why FBOs Choose Aviatize Over Disconnected Tools
Most FBOs juggle separate systems for scheduling, billing, maintenance, and training. Aviatize replaces them all with one connected platform.
Built for FBO Operations of Every Size
Whether you operate a single-field FBO or manage multiple locations, Aviatize scales with your business.
Training-Focused FBOs
Combine flight school scheduling, student training management, and billing into one workflow. Students book flights from the mobile app, check in and out, and pay automatically.
Full-Service FBOs
Manage training, club operations, maintenance, and transient services from a single dashboard. Fuel transactions, hangar bookings, and service billing all in one platform.
Multi-Location Operations
Manage multiple airfields with unified reporting and fleet visibility. Aircraft, instructors, and resources can be shared or separated across locations as needed.
Aviatize is built for FBOs that need more than just scheduling. See how each module works together to power your entire operation.
A 30-day guided trial
Aviatize is configured to your school's fleet, training programs, and workflows. We run a 30-minute call first to make sure we're the right fit, then turn on your trial and walk your team through it.
Frequently asked questions
What is FBO management software?
FBO management software is a platform that helps Fixed Base Operators manage daily operations including aircraft scheduling, billing, maintenance, fuel management, and flight training. It replaces disconnected spreadsheets and standalone tools with a single integrated system — giving front desk, dispatch, maintenance, and management real-time visibility into every aspect of the operation.
How does Aviatize help FBOs manage operations?
Aviatize connects scheduling, billing, maintenance, training, and compliance into one platform. When a flight is booked, the schedule updates. When a pilot checks out, an invoice is generated. When a squawk is reported, the maintenance team is notified and the aircraft status updates. Everything is connected — no double-entry, no information silos.
Does Aviatize integrate with fuel management systems?
Yes. Aviatize integrates with Micrelec/Matic fuel systems. Fuel transactions are captured automatically and synced with the billing module, so fuel charges appear on invoices without manual entry or reconciliation.
Can Aviatize manage both flight training and FBO operations?
Yes. Aviatize is built for organizations that combine flight training, club operations, maintenance services, and aerodrome management. Students book and pay through the mobile app, instructors manage training records, maintenance teams track work orders, and management sees it all from one dashboard.
How much does FBO management software cost?
Aviatize pricing starts at $29 per aircraft per month with unlimited users — students, instructors, dispatchers, mechanics, and management all included. Scheduling, billing, training, maintenance, and compliance modules come standard. A 30-day guided trial is available after a 30-minute fit call so we tailor it to your school.