Aircraft SchedulingSoftware
Aircraft scheduling that connects to billing, maintenance, and training from the same booking action. Built for flight schools, ATOs, flying clubs, aircraft partnerships, and corporate fleets — with maintenance-aware validation, Hobbs-driven invoicing, and real-time accounting handoff.
Aircraft Scheduling Is Step One — Not the Whole Story
Standalone aircraft scheduling tools handle one job — keeping two people from booking the same aircraft at the same time. That's table stakes. What separates a working scheduling operation from a leaky one is what happens after the booking — and after the flight closes.
Aviatize keeps the booking connected end to end. The same booking action enforces maintenance status (AD compliance, 100-hour and annual inspections, deferred squawks, component limits), draws against prepaid block-time or contract allocations, captures Hobbs and tach at check-out, generates an itemised invoice, takes payment from the mobile app, and posts the revenue to QuickBooks Online or Sage Intacct in real time — with the same student record driving the training syllabus progression. One platform. One source of truth. No handoffs, no monthly reconciliation.
Inside the Aviatize Aircraft Scheduling Engine
From multi-aircraft fleet visibility to maintenance-aware validation and Hobbs-driven billing, Aviatize handles the operational complexity that simpler schedulers leave to the dispatcher to figure out.
Drag-and-Drop Fleet Schedule
Visual timeline showing every aircraft in the fleet with real-time availability, conflicts, and maintenance windows. Drag bookings to reschedule. Color-coded by booking type — instruction, rental, member block-time, maintenance, ferry, demo.
Member & Student Self-Booking
Members, renters, and students see real-time aircraft availability and book directly from the iOS or Android app. Configurable rules for advance booking, cancellation, instructor approval, minimum balance, and currency requirements.
Maintenance-Aware Validation
Aircraft approaching 100-hour, annual, or component limits surface warnings at booking. Aircraft with deferred squawks, open ADs, or active work orders are blocked. When maintenance completes, the aircraft becomes bookable in the same action — no separate calendar to reconcile.
Hobbs & Tach Capture at Check-Out
Digital check-in records pre-flight state. Check-out captures Hobbs and tach time on the spot, updates aircraft remaining hours and component limits, and feeds billing — no manual entry on a separate spreadsheet, no end-of-month reconciliation.
Native Billing Handoff
A completed flight automatically generates an itemised invoice — aircraft revenue, instructor revenue, landing fees, fuel surcharges as separate GL lines. The invoice posts in real time to QuickBooks Online or Sage Intacct with line-item GL mapping. Members and students pay from the mobile app via Stripe, Clover, ACH, Apple Pay, or Google Pay.
Per-Aircraft Pricing, Unlimited Users
$29 per aircraft per month on the Core annual plan with every user included — members, instructors, renters, students, treasurers, dispatchers, and admins. The pricing scales naturally from a 2-aircraft partnership to a 100+-aircraft multi-base fleet without per-user surcharges.
Built for Any Aircraft Fleet
The same Aviatize scheduling engine adapts to how each kind of operation actually books aircraft.
Why Operators Switch from Standalone Schedulers to Aviatize
The standalone scheduler stops at the booking. Aviatize keeps the booking connected to every downstream system — billing, maintenance, training, accounting — from one platform of record.
Aircraft scheduling is one piece of the Aviatize platform. The same booking action connects to billing, training records, maintenance, compliance, and accounting.
A 30-day guided trial
Aviatize is configured to your school's fleet, training programmes, and workflows. We run a 30-minute call first to make sure we're the right fit, then turn on your trial and walk your team through it.
Frequently asked questions
What is aircraft scheduling software?
Aircraft scheduling software is a digital platform that manages aircraft bookings, instructor assignments, and customer or member schedules across a fleet. It replaces paper logs and spreadsheets with real-time availability views, automated conflict detection, maintenance-aware validation, and self-service booking via web and mobile apps. The best aircraft scheduling tools also capture Hobbs and tach time at check-out so billing happens automatically.
How is Aviatize different from standalone aircraft scheduling tools?
Standalone schedulers stop at the booking. Aviatize keeps going. A completed flight in Aviatize automatically generates an itemised invoice (aircraft revenue, instructor revenue, landing fees, fuel surcharges as separate GL lines), draws against the customer's prepaid block-time or contract allocation, posts to QuickBooks Online or Sage Intacct in real time, and updates aircraft remaining hours plus component limits in maintenance — all from the same booking action. Standalone tools require a manual handoff to a separate billing system, a separate maintenance system, and a separate accounting system. The handoff is where errors and lost revenue accumulate.
Can members and students book aircraft themselves?
Yes. Members, renters, and students can view real-time aircraft availability and book directly from the Aviatize iOS or Android app, or from the web portal. Schools and clubs configure the booking rules — advance-booking limits, cancellation windows, instructor approval, minimum balance, currency requirements — once, and the system enforces them on every booking without staff intervention.
Does aircraft scheduling integrate with maintenance?
Yes. Aviatize scheduling is maintenance-aware end to end. Aircraft approaching 100-hour, annual inspection, or component time limits surface warnings at booking time. Aircraft with deferred squawks that ground them — or with open Airworthiness Directives — are blocked from booking entirely. Maintenance windows are blocked off the schedule automatically. When a work order completes and the aircraft returns to service, it becomes bookable in the same action. No separate maintenance calendar that someone has to reconcile against the booking calendar.
Does aircraft scheduling work for flying clubs, aircraft partnerships, and corporate fleets?
Yes. The same scheduling engine serves flight schools, ATOs, flying clubs, aero clubs, aircraft partnerships, corporate flight departments, and FBO-attached operations. The per-aircraft pricing scales naturally — from a two-aircraft partnership through a multi-base 100+-aircraft flight school — without per-user fees. Booking-type configuration lets each operation define its own rules: instruction, rental, member-block-time, ferry, maintenance, demo flights, discovery flights, and so on.
How much does aircraft scheduling software cost?
Aviatize pricing starts at $29 per aircraft per month on the Core annual plan, with all users included — members, instructors, renters, students, treasurers, dispatchers, and admins. Unlike per-user pricing models, you can add as many people as you need without extra cost. A 30-day guided trial is available after a 30-minute fit call so we tailor it to your school.