Aircraft SchedulingSoftware
Aircraft scheduling that connects to billing, maintenance, and training from the same booking action. Built for flight schools, ATOs, flying clubs, aircraft partnerships, and corporate fleets — with maintenance-aware validation, Hobbs-driven invoicing, and real-time accounting handoff.
Aircraft Scheduling Is Step One — Not the Whole Story
Standalone aircraft scheduling tools handle one job — keeping two people from booking the same aircraft at the same time. That's table stakes. What separates a working scheduling operation from a leaky one is what happens after the booking — and after the flight closes.
Aviatize keeps the booking connected end to end. The same booking action enforces maintenance status (AD compliance, 100-hour and annual inspections, deferred squawks, component limits), draws against prepaid block-time or contract allocations, captures Hobbs and tach at check-out, generates an itemised invoice, takes payment from the mobile app, and posts the revenue to QuickBooks Online or Sage Intacct in real time — with the same student record driving the training syllabus progression. One platform. One source of truth. No handoffs, no monthly reconciliation.
Inside the Aviatize Aircraft Scheduling Engine
From multi-aircraft fleet visibility to maintenance-aware validation and Hobbs-driven billing, Aviatize handles the operational complexity that simpler schedulers leave to the dispatcher to figure out.
Drag-and-Drop Fleet Schedule
Visual timeline showing every aircraft in the fleet with real-time availability, conflicts, and maintenance windows. Drag bookings to reschedule. Color-coded by booking type — instruction, rental, member block-time, maintenance, ferry, demo.
Member & Student Self-Booking
Members, renters, and students see real-time aircraft availability and book directly from the iOS or Android app. Configurable rules for advance booking, cancellation, instructor approval, minimum balance, and currency requirements.
Maintenance-Aware Validation
Aircraft approaching 100-hour, annual, or component limits surface warnings at booking. Aircraft with deferred squawks, open ADs, or active work orders are blocked. When maintenance completes, the aircraft becomes bookable in the same action — no separate calendar to reconcile.
Hobbs & Tach Capture at Check-Out
Digital check-in records pre-flight state. Check-out captures Hobbs and tach time on the spot, updates aircraft remaining hours and component limits, and feeds billing — no manual entry on a separate spreadsheet, no end-of-month reconciliation.
Native Billing Handoff
A completed flight automatically generates an itemised invoice — aircraft revenue, instructor revenue, landing fees, fuel surcharges as separate GL lines. The invoice posts in real time to QuickBooks Online or Sage Intacct with line-item GL mapping. Members and students pay from the mobile app via Stripe, Clover, ACH, Apple Pay, or Google Pay.
Per-Aircraft Pricing, Unlimited Users
$29 per aircraft per month on the Core annual plan with every user included — members, instructors, renters, students, treasurers, dispatchers, and admins. The pricing scales naturally from a 2-aircraft partnership to a 100+-aircraft multi-base fleet without per-user surcharges.
Built for Any Aircraft Fleet
The same Aviatize scheduling engine adapts to how each kind of operation actually books aircraft.
Why Operators Switch from Standalone Schedulers to Aviatize
The standalone scheduler stops at the booking. Aviatize keeps the booking connected to every downstream system — billing, maintenance, training, accounting — from one platform of record.
Aircraft scheduling is one piece of the Aviatize platform. The same booking action connects to billing, training records, maintenance, compliance, and accounting.
Try Aviatize Free for 30 Days
No credit card required. Full access to every module. Add your aircraft, invite your team, and see results before you pay.