Flight School DispatchingSoftware
From confirming today's flights to checking aircraft in and out — Aviatize handles the full dispatch cycle. The validation engine checks documents, balances, maintenance, and weather before every flight leaves the ground.
In short
What happens at check-out after a flight in Aviatize?
When a pilot checks out from the Aviatize mobile app after landing, Hobbs and tach time are captured automatically and an itemized invoice is generated on flight close — no paper dispatch sheet to re-key. Any aircraft squawks can be reported from the same app and feed the maintenance module, so the aircraft's real-time status reflects what just happened on the ramp.
At a glance
- Real-time dispatch board across all aircraft and instructors
- Pre-flight validation of documents, balances, maintenance, and contracts
- Hobbs and tach capture at check-in and check-out
- Auto-invoice generation on flight close
- Mobile check-in / check-out for self-dispatching pilots
- Maintenance status visibility on every dispatch
Dispatch starts with the schedule — the flight school scheduling software module covers bookings, conflicts, and availability in depth.
Aviatize dispatching vs. spreadsheets and separate tools
Paper dispatch sheets and whiteboards confirm the flight and stop there. Because Aviatize dispatching is connected to billing, maintenance, training, and compliance, the checks before a flight and the work after it are automatic.
| Capability | Spreadsheets & separate tools | With Aviatize |
|---|---|---|
| Daily dispatch board | Whiteboard or shared spreadsheet, reshuffled by hand | Real-time drag-and-drop board across all aircraft and instructors |
| Pre-flight checks | Manually verify documents, balance, and maintenance before each flight | Validation engine checks documents, balances, maintenance, and contracts — as a warning or a hard block per your policy |
| Check-in / check-out | Paper dispatch sheets filled in and filed | Pilots check in and out from the mobile app; Hobbs and tach captured automatically |
| Billing after the flight | Re-key flight times into a separate billing tool | Itemized invoice generated automatically on flight close |
| Aircraft status & squawks | A grounded aircraft gets dispatched by mistake | Real-time maintenance status on every dispatch; squawks reported from the app feed maintenance |
| Late cancels & no-shows | Tracked informally, enforced inconsistently | Late-cancel and no-show policy enforcement built in |
Everything You Need to Dispatch Flights
From the dispatch board to the runway and back. Aviatize connects scheduling, validation, check-in, and maintenance into one connected workflow.
Drag-and-Drop Dispatch Board
Visual timeline of today's flights. Reassign aircraft, swap instructors, adjust times — all with a drag. See your entire day at a glance and react to changes in seconds.
Pre-Flight Validation Engine
Automatically checks pilot documents, medical currency, aircraft maintenance status, account balance, and training prerequisites before dispatch. Configurable warnings vs hard blocks.
Mobile Check-In & Check-Out
Pilots check in and out from their phone. Hobbs time captured automatically. No paper dispatch sheets — the entire workflow is digital from preflight to shutdown.
Real-Time Aircraft Status
See which aircraft are flying, which are on the ground, which are in maintenance. Dispatchers never book a grounded aircraft. Status updates flow from the maintenance module automatically.
Squawk Reporting
Pilots report aircraft issues directly from the mobile app. Squawks feed into the maintenance module automatically, grounding the aircraft until the issue is resolved and signed off.
Instructor Availability & Assignment
View instructor schedules, assign backups, manage availability. Dispatch knows who's ready to fly. Instructor changes automatically update the student's schedule and notifications.
Why Flight Schools Switch to Aviatize Dispatching
Aviatize dispatching is part of a complete flight school management platform. Unlike standalone scheduling tools, dispatch is connected to billing, maintenance, training, and compliance.
Dispatching is one module in the Aviatize platform. See all features including scheduling, billing, training management, maintenance, compliance, and more.
A 30-day guided trial
Aviatize is configured to your school's fleet, training programs, and workflows. We run a 30-minute call first to make sure we're the right fit, then turn on your trial and walk your team through it.
Frequently asked questions
What is flight school dispatching software?
Flight school dispatching software manages the daily workflow of assigning aircraft and instructors to scheduled flights, checking pilots in and out, and tracking aircraft status in real time. It replaces paper dispatch sheets and whiteboards with a digital system that validates documents, balances, and maintenance status before every flight.
How does Aviatize handle flight dispatch?
Aviatize provides a drag-and-drop dispatch board that shows today's flights on a visual timeline. Dispatchers can reassign aircraft, swap instructors, and adjust times instantly. Before each flight, the validation engine automatically checks pilot documents, medical currency, account balance, aircraft maintenance status, and training prerequisites. Pilots check in and out from the Aviatize mobile app.
What does the validation engine check before dispatch?
The Aviatize validation engine checks four levels before dispatch: pilot documents and medical currency, account balance and payment status, aircraft maintenance and airworthiness status, and training prerequisites and endorsements. Each check can be configured as a warning or a hard block depending on your school's policies.
Can pilots check in from their phone?
Yes. Pilots use the Aviatize mobile app to check in before a flight and check out after landing. Hobbs time is captured automatically at checkout, and any aircraft squawks can be reported directly from the app. No paper dispatch sheets are needed.
How much does flight school dispatching software cost?
Aviatize pricing starts at $29 per aircraft per month with unlimited users. Dispatching, scheduling, billing, training, and maintenance are all included in one platform. A 30-day guided trial is available after a 30-minute fit call so we tailor it to your school.