Aviation University &College Software
Software for university aviation programs and collegiate flight training. Part 141 TCO syllabi, Stage Check workflow, VA Chapter 33 / 31 / VET TEC records, Title IV financial aid coordination, and open REST API integration with Banner, Workday, PeopleSoft, and other university SIS platforms.
Collegiate Aviation Programs Run on Stacks That Don't Talk
A university aviation program at the typical large school runs a stack: a flight school management platform for scheduling, billing, training, and maintenance; the university Student Information System (Banner, Workday, PeopleSoft, Anthology, Jenzabar) for grades and transcripts; a separate financial system for Title IV federal financial aid and VA benefits processing; and a separate maintenance system for the training fleet. Each system integrates with the next via export, import, or middleware — and the handoffs are where errors accumulate.
The cost is concrete: a cadet's Stage Check outcome doesn't flow to the registrar's grade book without dual entry; a VA Chapter 33 sponsorship doesn't reconcile against the bursar's tuition record; a Part 141 80% completion-rate trigger doesn't surface in the program director's weekly review. The Compliance Monitoring Manager spends a quarter of their time reconciling across systems instead of running the audit programme.
Aviatize collapses the flight-side of that stack into one platform and exposes an open REST API so the university SIS can pull flight-side records for the academic side once the integration is built. Aviation faculty and chief flight instructors work in Aviatize; the registrar and bursar work in the SIS; both sides see the same data once the SIS-side connector is in place.
Inside Aviatize for Aviation University Programs
Built for the operational shape that university aviation programs share — multi-cohort syllabi, FAA Part 141 framework, VA records, SIS integration.
Part 141 TCO Syllabi & Stage Checks
Training Course Outline-aligned syllabus tracking with Stage Check workflow, pass/fail recording, 80% completion-rate monitoring, end-of-course exam records, and FAA-audit-ready graduation packet export. Hybrid Part 61 / Part 141 student tracking for universities running both.
VA Benefits & GI Bill Workflow
VA Chapter 33 / Chapter 31 / VET TEC sponsorship tracking with real-time per-cadet coverage on every flight. Sponsorship payout workflow tracks requests sent and outstanding balances. Audit-ready records for the VA School Certifying Official's annual oversight.
Multi-Cohort Enrollment Patterns
Fall, spring, summer enrollment cycles with cohort progression tracking, course-level analytics, and faculty assignment per cohort. Cadets enrolled across multiple cohorts (e.g. summer accelerated programs) carry the same competency record across all enrollments.
Title IV & Financial Aid Coordination
Per-cadet financial-aid accounting with line-item visibility on tuition, lab fees, aircraft costs, and instructor costs. Bursar's office sees the flight-cost detail from the same record the chief flight instructor sees. Stripe / Clover / ACH payment processing for non-aid balances.
Open API Ready for SIS Integration
REST API with token authentication compatible with the common university SIS platforms — Banner, Workday, PeopleSoft, Anthology Student, Jenzabar — through customer-side or partner integration work. Flight-side records can be exposed to the SIS as grade-bearing data once the integration is built.
Cadet Self-Service via Mobile App
Native iOS and Android apps for cadet booking, digital homework upload, endorsement signing, and payment from the phone. Configurable booking rules per cohort, syllabus stage, instructor approval requirement, and currency status — set once, enforced automatically.
Aviation university software touches every module in the Aviatize platform. Related capabilities:
A 30-day guided trial
Aviatize is configured to your school's fleet, training programmes, and workflows. We run a 30-minute call first to make sure we're the right fit, then turn on your trial and walk your team through it.
Frequently asked questions
What software do aviation universities and college flight programs use?
University aviation programs typically run on a stack: a flight school management platform for scheduling, billing, training, and maintenance; the university's Student Information System (SIS) for grades and transcripts; a separate financial system for Title IV federal financial aid and VA benefits processing; and a separate maintenance system for the training fleet. Aviatize collapses the flight-side of that stack into one platform that integrates with the university's SIS for the academic side — handling Part 141 TCO syllabi, FAA Stage Check workflow, VA / GI Bill record-keeping, and per-cadet financial-aid accounting in one place.
Does Aviatize support FAA Part 141 university aviation programs?
Yes. Aviatize handles Part 141 Training Course Outline (TCO) tracking, Stage Check workflow with pass/fail recording, 80% completion rate monitoring, end-of-course exam records, and graduation packet export — all in the format the FAA Principal Operations Inspector expects during a Part 141 surveillance visit. Hybrid Part 61 / Part 141 student tracking is supported for universities that run both programs simultaneously.
Does Aviatize handle VA benefits and GI Bill flight training records?
Yes. VA Chapter 33, Chapter 31, and VET TEC sponsorship tracking is supported with per-cadet real-time coverage visibility on every flight — the cadet, the program coordinator, and the VA School Certifying Official all see exactly how many sponsored hours remain. Sponsorship workflow tracks payout requests sent to the VA and outstanding balances. See `/va-benefits-flight-school-software` for the full VA workflow.
How does Aviatize integrate with university Student Information Systems (SIS)?
Aviatize exposes an open REST API with token authentication that is compatible with the common university SIS platforms — Banner, Workday, PeopleSoft, Anthology Student, Jenzabar, and others — through customer-side or partner integration work. Flight-side records (flight hours flown, Stage Check outcomes, syllabus completion, training cost) can be exposed as grade-bearing data so the registrar and bursar see the same numbers the chief flight instructor sees, without dual entry. Talk to your account team about scoping the specific SIS integration your campus needs.
Can students self-book through the mobile app?
Yes. Cadets book their own flights via the native iOS or Android app, see real-time aircraft and instructor availability, complete digital homework before each lesson, sign endorsements, and pay any balance directly from the phone via Stripe, Clover, ACH, Apple Pay, or Google Pay. Configurable booking rules cover advance-booking limits, cancellation policies, instructor approval, currency requirements, and minimum balance — set once by the chief flight instructor, enforced automatically on every booking.
How much does aviation university software cost?
Aviatize pricing starts at $29 per aircraft per month on the Core annual plan, with all users included — every cadet, instructor, faculty member, dispatcher, financial aid coordinator, and administrator. For a university running a 25-aircraft fleet, that is $725 per month with unlimited cadet enrollment. The Plus plan at $59/aircraft/month adds KPI reporting, compliance and auditing, safety management, and open API access — typically the right fit for university programs that need the SIS integration depth. Premium at $89/aircraft/month adds maintenance execution and parts inventory.