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The full rental cycle in one system — renter self-service booking, currency and document validation before dispatch, Hobbs-driven wet/dry billing, and real-time accounting handoff. Built for FBOs, flight schools, flying clubs, and managed rental fleets.
In short
Before a rental booking is confirmed, Aviatize's validation engine checks the renter's documents, account balance, and configured currency requirements — flight review validity, medical expiry, and the recency rules your operation sets. Administrators decide which checks simply warn the dispatcher and which block the booking outright, so a non-current or out-of-balance renter never slips through.
At a glance
Any shared calendar can stop two renters booking the same aircraft. The work that makes a rental operation safe and profitable happens around the booking — and Aviatize makes it part of the same action.
| Capability | Spreadsheets & separate tools | With Aviatize |
|---|---|---|
| Renter booking | Renters phone or email; the dispatcher enters every booking by hand | Renters self-book from the web or mobile app against real-time availability |
| Currency & document verification | Flight review and medical dates checked manually against a paper file | Flight review, medical, and recency requirements verified at booking time — set to warn or block |
| Airworthiness at dispatch | A grounded or squawked aircraft can still be booked by mistake | Aircraft with blocking squawks or due inspections drop off the rental schedule automatically |
| Wet vs. dry billing | Rate structures tracked in a spreadsheet and applied by hand at month end | Wet and dry rates configured per aircraft and booking type, itemised on the invoice automatically |
| Billing after the flight | Hobbs hours re-keyed into a billing tool; end-of-month reconciliation | Check-out captures Hobbs and tach and generates an itemised invoice on the spot |
| Payment & accounting | Payments chased separately and posted to accounting by hand | Renters pay in-app; invoices post in real time to QuickBooks Online, Sage Intacct, or Exact Online |
Any shared calendar can stop two renters booking the same aircraft. The hard part of a rental operation is everything wrapped around the booking: is this renter legally current to act as pilot in command, is their medical valid, is their flight review in date, is their account in balance, is the aircraft actually airworthy — and after the flight, did every Hobbs hour make it onto an invoice?
Aviatize treats each of those as part of the same booking action. The validation engine checks documents, balances, and maintenance status before the flight is confirmed; check-out captures Hobbs and tach on the spot; the invoice generates itself at the wet or dry rate you configured; and the revenue posts to your accounting platform in real time. The dispatch binder, the renter file cabinet, and the month-end billing spreadsheet all collapse into one system of record.
From renter verification to fuel reimbursements, Aviatize handles the operational detail that generic booking tools leave to the dispatcher.
Renters see real-time aircraft availability and book from the iOS or Android app or the web portal. Advance-booking limits, cancellation windows, minimum balance, and approval rules are configured once and enforced on every booking without staff intervention.
Currency is not printed on any certificate — it has to be verified from records, and dispatching a non-current renter is a compliance and insurance exposure. The validation engine checks flight review validity, medical expiry, and your configured recency requirements at booking time. You decide what warns and what blocks.
Run wet rates on the rental line and dry rates on club or leaseback aircraft side by side. Invoices itemize aircraft, instructor, fuel, and fees as separate lines, and away-from-base fuel reimbursements are captured against the flight record with receipt upload.
Check-out captures Hobbs and tach time on the spot and generates the invoice automatically. Renters pay from the mobile app via Stripe, Clover, ACH, Apple Pay, or Google Pay — and every invoice posts in real time to QuickBooks Online, Sage Intacct, or Exact Online.
Aircraft with blocking squawks, open work orders, or due inspections drop off the rental schedule automatically — and return to it the moment maintenance signs off. Renters report squawks from the app at the aircraft, with photos.
$29 per aircraft per month on the Core annual plan with every user included. A growing renter base costs nothing extra — pricing follows the fleet, not the head count.
Rental, instruction, and member flying live on one schedule — each booking type with its own rules and rates.
Aircraft rental is one configuration of the Aviatize platform. The same booking engine runs scheduling, billing, maintenance, and training for any fleet operation.
Aviatize is configured to your school's fleet, training programs, and workflows. We run a 30-minute call first to make sure we're the right fit, then turn on your trial and walk your team through it.
Aircraft rental software is a digital platform that manages the full rental cycle for operations renting aircraft to certificated pilots: real-time availability and self-service booking, renter document and currency verification before dispatch, Hobbs and tach time capture at check-out, automatic invoicing at wet or dry rates, and payment processing. It replaces the paper dispatch binder, the renter file cabinet, and the end-of-month billing spreadsheet with one system.
Renting an aircraft to a pilot who is not legally current is a compliance and insurance exposure — and currency is not printed on any certificate, so it has to be verified from records. Aviatize's validation engine checks the renter's documents, balances, and configured currency requirements at booking time: flight review validity, medical expiry, and the recency requirements your operation configures. Administrators decide which checks warn the dispatcher and which block the booking outright.
Yes — wet and dry rate structures are configured per aircraft and per booking type. Invoices itemize the aircraft, instructor, fuel, and fee components as separate line items, and away-from-base fuel reimbursements are captured against the flight record with receipt upload, so cross-country fuel credits land on the same invoice as the flight.
Check-out captures Hobbs and tach time on the spot and generates an itemised invoice automatically — no manual entry, no end-of-month reconciliation. Renters pay from the mobile app via Stripe, Clover, ACH, Apple Pay, or Google Pay, and every invoice posts in real time to QuickBooks Online, Sage Intacct, or Exact Online with line-item GL mapping.
FBOs with rental lines, flight schools renting to certificated pilots alongside instruction, flying clubs charging members hourly usage, and aircraft owners running managed rental. The same Aviatize engine serves all of them — rental bookings, instruction bookings, and member block-time live on one schedule with per-booking-type rules.
Aviatize pricing starts at $29 per aircraft per month on the Core annual plan with unlimited users — renters, instructors, dispatchers, and admins all included. Costs stay flat as your renter base grows because pricing follows the fleet, not the head count. A 30-day guided trial is available after a 30-minute fit call so we tailor it to your operation.