Flight School Billing SoftwareWith Accounting As A First-Class Citizen
Scheduling, training, maintenance, AND accounting — all built deeply, none bolted on. The most detailed flight school billing system on the market. Auto-generated itemized invoices from Hobbs/tach time. Real-time QuickBooks Online, Sage Intacct, and Exact Online sync with line-item GL mapping. Deferred revenue for ab-initio packages and contracts. Automatic credit memos. Built so your accounting team is supported as well as your dispatchers, instructors, and engineers.
The Aviatize Difference
Accounting On Par With Training, Scheduling, And Maintenance
Most flight school software is designed for scheduling and training, with billing bolted on. The accounting team gets handed exported data and told to reconcile it. Aviatize inverts this: every department — training, maintenance, scheduling, accounting, billing — is supported equally well.
Bolting QuickBooks or Sage Intacct onto a system that produces lump-sum manual invoices does not solve anything. The accounting integration is only the last 5% of the pipeline. The first 95% is the billing system itself, and that is where Aviatize is built differently — auto-generated, line-item-correct, deferred-revenue aware, negative-invoice-correct, edge-case complete.
The Most Detailed Billing System On The Market
From itemized auto-generated invoices to real-time accounting sync, deferred revenue, and edge-case routing — every part is built so your books are correct from the source.
Itemized Auto-Generated Invoices
Invoices are generated the moment a pilot checks out, with separate line items for aircraft revenue, instructor revenue, landing fees, and fuel surcharges — each mapped to the correct GL account. The most detailed invoicing on the market for flight schools.
Real-Time Accounting Sync
Every invoice, payment, credit memo, and customer event flows to QuickBooks Online, Sage Intacct, or Exact Online the moment it happens — not nightly batch, not manual sync. Same engine extends to Xero, NetSuite, FreshBooks, Zoho Books, MYOB on request.
Deferred Revenue For Packages & Contracts
Sell a $12k prepaid block-hour package, an $80k ab-initio program, or a sponsored cadet contract? Aviatize tracks the package, recognizes revenue as flights are flown, and feeds the deferred-revenue waterfall to your accounting platform — automatically.
Auto-Generated, Auto-Corrected
Invoices reflect the flight that actually happened. When a mistake is caught, Aviatize fires a negative invoice and a corrected one to your accounting platform immediately as proper credit memo plus replacement. No manual journal entries, ever.
Flexible Rate Configuration
Set rates per aircraft, per instructor, per training type, or even per day. Configure wet and dry rates, block time discounts, membership pricing, and per-allocation overage rates inside contracts.
Edge Cases Handled Automatically
Chase plane flights, maintenance flights, did-not-fly requests, and fuel reimbursements are routed to the correct accounts automatically. Never buried in a generic 'other' line for the accounting team to reclassify by hand.
Online Payments
Students pay from their phone via credit card, Apple Pay, Google Pay, or ACH. Payments are processed through Stripe or Clover with real-time balance updates and receipts.
Instructor Pay Calculation
Track instructor hours and calculate pay automatically. Configure per-hour rates, split rates between ground and flight, and generate instructor pay reports for each pay period.
Prepaid Accounts & Subscriptions
Students can prepay into their account and flights are deducted automatically. Track balances in real-time, set low-balance alerts, and offer package, subscription, or contract-based pricing.
PEPPOL E-Invoicing
EU e-invoicing mandates handled natively. Aviatize sends invoices directly on the PEPPOL network where applicable — automatic delivery, full compliance with expanding national mandates.
Why Flight Schools Switch to Aviatize Billing
Aviatize billing is part of a complete flight school management platform. Unlike standalone accounting tools, billing is connected to scheduling, training, and maintenance.
Billing is the foundation of the Aviatize platform. See related modules and integrations.
A 30-day guided trial
Aviatize is configured to your school's fleet, training programmes, and workflows. We run a 30-minute call first to make sure we're the right fit, then turn on your trial and walk your team through it.