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No two flight schools or clubs are the same — your software shouldn't be either. Scheduling, training, billing, and compliance, configured your way, with a mobile app your students will actually use.
FAA Part 61 & 141 compliant · EASA Part-DTO & ATO ready
Students, instructors, renters, and technicians — one app, every role, every workflow. Booking a plane should feel like calling a cab, not faxing a form.
See real-time availability, book in a tap, dispatch, and check in or out digitally — from the flight line, not a back-office desk.
Instructors grade the moment the flight ends; students see live progress and sign off — the whole training loop, closed digitally.
Members settle invoices from their phone in seconds — and you can take payment in person too. No end-of-month chasing.
Maintenance Mode
Work order & pack execution
Technicians work straight from the shop floor — execute work orders, log time and parts, and sign off without walking back to a desk.
Run by operators from 2 to 200+ aircraft
Why juggle 5 systems? Scheduling, training, billing & accounting, and maintenance — connected in one platform, each built as deep as the last.
And built to scale — from 1 student to 1,000+
Centralized control across locations with unified reporting.
Add instructors, students, and staff without per-user fees.
Business intelligence dashboards for data-driven decisions.
Standardized processes and templates built for expansion.
Flight schools typically lose 10-20% of revenue on flights that were flown but never properly billed. Aviatize closes that gap — every Hobbs tick becomes an invoice line, automatically.
Flight time becomes an itemized invoice the moment the aircraft is checked in — nothing to remember, nothing to retype.
Wet, dry, instructor, and package rates calculate per booking. No spreadsheet math, no manual corrections.
Students settle invoices from the app on the spot — not weeks later, or never.
Automated follow-up on unpaid invoices, so collection stops depending on someone's to-do list.
Instructors forget to record time or make calculation errors
Gap between flight and invoice leads to forgotten charges
Invoices go unpaid for months without follow-up
Whether you run a flight school, flying club, maintenance facility, or aerodrome — Aviatize already runs operations like yours.
Real schools, real fleets — how they run day-to-day on Aviatize, in their own words.
Working with Aviatize has been an outstanding experience from start to finish. What truly sets their team apart is not just their technical expertise, but their genuine commitment to building a strong, collaborative partnership. … Aviatize doesn't just deliver software — they invest in relationships.
Mike Nance
Director of Operations · American Flight Schools
“We didn't just adopt Aviatize — we built our entire operational ecosystem around it. Their fully open API allowed us to create a centralized technology hub for our company, powering everything from AI-based enrollment and student management to automated dispatch and advanced workflow automation. In an industry often limited by closed software, Aviatize stands apart as a true platform for innovation.”
Matt Hoskins
CEO · Florida Flight Training Center
“Aviatize is an intuitive and user-friendly platform that makes the daily management of a flight school much more efficient. Scheduling, tracking, inventory management, and administrative tasks are well integrated, saving a lot of time. The support team is responsive, listens to feedback, and continuously improves the platform with useful new features.”
Menno De Haan
Flight Instructor · Adventure Flights
Read the full review on Capterra · SourceForge
“As one of the largest flight training organizations in the Netherlands, we were looking for a system that could support our complete flight school operation without forcing us to change the way we work. Aviatize proved to be flexible enough to adapt to our established processes, rather than requiring us to adapt our organization to the software. This allowed us to integrate our day-to-day operation into one coherent system, providing clarity and oversight while supporting the way our instructors, students, and management actually work.”
Marc Berkenbosch
Flight Instructor & Safety Manager · Wings over Holland
“We partnered with Aviatize in 2022 after meeting their team at an aviation expo in South Africa. Since then, Aviatize has played a key role in improving the efficiency and structure of our daily flight school operations. Their commitment to continuous platform improvement, combined with excellent support and partner engagement, makes Aviatize a valued and trusted technology partner in our organisation.”
Leon Labuschagne
Director · Learn 2 Fly
“We're thrilled to adopt Aviatize's innovative platform, which allows us to focus on training excellence while streamlining operational tasks.”
Gonçalo Moreira
General Manager · Nortávia
“We spend considerably less time on admin tasks. Our volunteers can now focus on what matters — getting members in the air.”
Luc Jacques
President · Kortrijk Flying Club
“Royal Aero Club Brugge has relied on Aviatize for years to manage bookings for our flight school and licensed pilots. The system offers a seamless user experience where we can easily and quickly manage all reservations and payments without hassle. The user-friendly interface ensures that students, pilots, and staff effortlessly find their way, keeping our club running smoother than ever.”
Frederik Balcaen
Board Member · Royal Aero Club Brugge
“Aviatize is the beating heart of our operations with its planning and training modules. As a professional DTO with 10 aircraft, 17 instructors, an average of 100 students, and 300 active renters, Aviatize has become indispensable in our daily operations. The program works intuitively for all users and we notice continuous improvements based on our feedback — this was the deciding factor in choosing Aviatize, and it has been fully delivered on. Through APIs we can fully customize the platform with integrations to Mailchimp, Moodle, WordPress, and Drillster. All data is automatically synchronized, enabling custom reports and daily student progress monitoring. The time we save can truly be put to good use doing what we love most: flying!”
Frank Morelisse
Director · Vliegschool Hilversum
“Flying Club Seppe has made the move to Aviatize! The system was tailored to our needs in partnership with the Aviatize team. It wasn't always an easy process, but thanks to their top-notch support, it has become a true success. Our members are enjoying both the desktop app and the mobile version — both work smoothly. Since the launch, we've also brought our flight school on board. The PPL Syllabus is now completely digital and the Event Grading is working perfectly. Our student pilots can now prepare for their lessons from anywhere in the world. Awesome!”
Frank Oskamp
Board Member & Treasurer · Vliegclub Seppe
“Aviatize keeps the business stable and flying.”
Kilian van der Zwaag
Director · Flevo Air BV
See your school in Aviatize — a 30-minute walkthrough with your fleet, rates, and syllabus in mind.
Most flight school software exports CSVs. Aviatize has a full bidirectional API — every action in the platform, yours to read, write, and automate.
Not just data export — full read and write access to every entity. Create bookings, update records, process payments programmatically.
Connect to QuickBooks, Xero, Sage, or any accounting system. Sync with your HRIS, CRM, or custom tools bidirectionally.
Your data remains yours. Export anytime in standard formats. No proprietary traps, no exit fees. We earn your business every day.
// Full bidirectional API — read, write, and automate
POST /api/users
{
"first_name": "John",
"last_name": "Smith",
"email": "john@example.com",
"role": "student",
"license_type": "PPL"
}
// → 201 Created — user synced to your HRIS automaticallyWhether you're looking for a specific training niche, your country's regulatory framework, or practical guides to improve your operations.
Helicopter, simulator, commercial, private, instrument, drone, and more
Localized compliance, billing, and customer references for your market
Combined ATO+AOC, HEMS, aerial work, corporate aviation — not just flight schools
Step-by-step workflows to optimize scheduling, billing, and utilization
Connect Aviatize to your accounting, payments, and automation tools
Answers to the most common questions about flight school management software.
The best flight school management software connects scheduling, training, billing, accounting, maintenance, and compliance in one platform — eliminating data silos and reducing admin workload. Aviatize is an all-in-one platform used by flight schools, ATOs, flying clubs, and aerodromes worldwide, covering FAA Part 61/141, EASA Part-ATO/DTO, UK CAA, CASA, and 110+ aviation authorities worldwide. Real-time accounting integration with QuickBooks Online, Sage Intacct, and Exact Online is included natively, so finance teams are supported as well as dispatch, instructors, and engineers.
Aviatize uses per-aircraft pricing starting at $29 per aircraft per month (billed annually) with unlimited users. All core modules — scheduling, billing, training, maintenance, document management, and mobile app — are included. There are no per-user fees, so adding students, instructors, or staff costs nothing extra. A 30-day guided trial is available after a 30-minute fit call so we tailor it to your school.
Flight schools use management software for scheduling, billing, student tracking, maintenance, and compliance. Common platforms include Aviatize, Flight Schedule Pro, FlightLogger, Flight Circle, and Talon Systems. Aviatize differentiates by offering all modules in one integrated platform with per-aircraft pricing and support for both EASA and FAA regulatory environments.
Yes. Aviatize supports both FAA Part 61 and Part 141 operations with configurable validation rules, training syllabi, and compliance tracking. The platform also supports EASA Part-ATO and Part-DTO, UK CAA, CASA (Australia), TCCA (Canada), and 110+ aviation authorities worldwide.
Yes. Aviatize replaces separate tools for scheduling, billing, training management, maintenance tracking, document management, and compliance — and connects natively to your accounting platform (QuickBooks Online, Sage Intacct, Exact Online, with PEPPOL e-invoicing for the EU). Instead of juggling disconnected spreadsheets and standalone software, everything runs from one platform with shared data — so a completed flight automatically updates the schedule, generates an itemized invoice, logs training progress, records aircraft hours, and posts to your accounting platform in real time.
Yes. Aviatize has native iOS and Android apps. Students can book flights, check in and out, pay invoices, upload documents, and report aircraft squawks. Instructors can manage their availability, grade training sessions, and access student records. Technicians can execute maintenance tasks and record parts usage — all from their phone or tablet.
Per-aircraft pricing charges by the size of your fleet, while per-user or per-student pricing charges for every person who logs in. Per-aircraft pricing is more predictable as you grow because adding students, instructors, and front-desk staff costs nothing extra. Aviatize uses per-aircraft pricing — from $29 per aircraft per month billed annually, with unlimited users — so a busy enrollment season never increases your software bill. Software priced per user or per active student gets more expensive every time you add a seat.
Switching to Aviatize begins with a guided onboarding that imports your aircraft, students, instructors, and training records. Managed data onboarding is available if you want the migration handled for you, and self-onboarding is free. Your data is never locked in: Aviatize includes an open REST API and CSV and PDF export, so you can get your records back out at any time. Most schools switch because they have outgrown a patchwork of separate scheduling, billing, and spreadsheet tools and want one connected system.
Yes. Aviatize is built for EASA Approved Training Organizations (ATOs) and Declared Training Organizations (DTOs), with configurable training syllabi, ground-training and EASA sitting tracking, CTKI dashboards, and an integrated checking module for skill tests and proficiency checks. A configurable validation engine and digital audit trails keep records inspection-ready for EASA national aviation authorities. The same platform also covers FAA Part 61/141, UK CAA, CASA, and 110+ aviation authorities worldwide, so multi-region operators run everything from one system.
Have a different question?
Get in TouchBook a 30-minute call with our team. We'll show you exactly how Aviatize fits your operation — or tell you straight if we're not the right call.
Your call is with Dominiek or Chris — the founders.One flies a 747 for KLM. No SDRs, no scripts.