Real-Time Exact Online Integration for European Flight Schools
Most European flight school platforms claim Exact Online integration. Few actually deliver real-time, line-item-correct accounting data with VAT compliance from the source. Aviatize syncs every billing event the moment it happens — invoices, payments, credit memos, deferred revenue, refunds, edge cases — with the correct VAT code on every line and PEPPOL e-invoicing where applicable. Your finance team gets books that are already correct, not a nightly export to clean up.
What Syncs
Invoices (Auto-Generated, Itemized, VAT-Correct)
Aviatize → Exact OnlineFlight invoices are generated automatically from Hobbs/tach time and pushed to Exact Online in real time — with aircraft revenue, instructor revenue, landing fees, and fuel surcharges as separate line items, each mapped to the correct GL account and carrying the right VAT code for your jurisdiction. No manual invoicing, no wrong-account postings, no lump-sum 'flight training revenue' lines.
Payments
Aviatize ↔ Exact OnlinePayment receipts sync bidirectionally and are linked correctly to the originating invoice and customer in both systems — so accounts receivable stays accurate without manual matching.
Credit Notes & Negative-Invoice Corrections
Aviatize → Exact OnlineWhen a billing mistake is caught, Aviatize generates a negative invoice and a corrected invoice automatically — and both flow to Exact Online immediately as proper credit note plus replacement. No manual journal entries, no audit-trail gaps, no month-end clean-up.
Deferred Revenue (Packages & Contracts)
Aviatize → Exact OnlinePrepaid block-hour packages, ab-initio contracts, airline cadet contracts, and sponsored programs book to Exact Online deferred-revenue accounts at sale and recognize as flights are flown. Real flight schools recognize revenue per flight, not per package sold — Exact Online is fed correctly so the books reflect that automatically.
Customer Records
Aviatize → Exact OnlineStudents, members, and contract holders sync to Exact Online with contact details, billing terms, and VAT registration — ready to be linked to invoices and payments without a manual customer match.
Revenue Accounts
ConfiguredMap Aviatize revenue categories to your Exact Online chart of accounts for proper revenue classification, departmental reporting, and VAT-bracketed analysis.
Edge Cases (Chase Plane, Maintenance, DNF, Fuel Reimbursements)
Aviatize → Exact OnlineChase plane flights, maintenance flights, did-not-fly (DNF) records, and fuel reimbursements are captured automatically and routed to the correct accounts and VAT brackets — not buried in a generic 'other' line that the finance team has to reclassify by hand.
PEPPOL E-Invoicing
Aviatize → PEPPOL NetworkWhere applicable, invoices are dispatched directly on the PEPPOL network to comply with EU e-invoicing mandates — automatic delivery, no manual sending, full compliance with expanding national e-invoicing requirements.
Why Use This Integration
Real-Time, Not Batch
Most flight school Exact Online integrations push data once a day. Aviatize syncs every billing event the moment it happens — so your Exact Online file reflects the operation in real time, not yesterday's snapshot. Month-end reconciliation becomes trivial because there is nothing left to reconcile.
Line-Item-Correct GL Mapping With VAT From The Source
Aircraft revenue, instructor revenue, landing fees, and fuel surcharges arrive in Exact Online as separate line items mapped to the right GL accounts, each carrying the correct VAT code for your jurisdiction. EU VAT reporting is correct from the source — no manual VAT bracket fixes at month-end.
Auto-Generated, Auto-Corrected
Invoices are generated automatically from Hobbs/tach data — they always reflect the flight that actually happened. When a mistake is caught, Aviatize fires a negative invoice and a corrected one to Exact Online immediately as proper credit note plus replacement. No 'invoice manually and hope you remembered the right VAT code' workflow.
Deferred Revenue Done Right
Sell an ab-initio program for €60k or a sponsored cadet contract for €180k? Aviatize tracks the package allocations, recognizes revenue as flights are flown, and feeds the deferred-revenue → recognized-revenue waterfall to Exact Online automatically. Real flight schools earn revenue per flight, not per package sold — and now your software knows that.
PEPPOL E-Invoicing Built In
EU e-invoicing mandates are expanding country by country. Aviatize sends invoices directly on the PEPPOL network where applicable — automatic delivery, full compliance, no manual sending. Particularly relevant for Belgian, Dutch, French, and other EU schools facing legal e-invoicing requirements.
Built On The Same Engine As QuickBooks Online & Sage Intacct
Aviatize's accounting integration engine is the same architecture across every platform we support. Exact Online gets the European tier with full VAT compliance and PEPPOL support, but the depth and reliability of the underlying engine is identical to our QuickBooks Online and enterprise Sage Intacct integrations.
Setup in 4 Steps
Connect Your Exact Online Account
Authorize the connection between Aviatize and Exact Online with a secure OAuth flow. No API keys to manage.
Map Revenue Accounts To Line Items
Map aircraft revenue, instructor revenue, landing fees, fuel surcharges, and any custom charges to the correct accounts in your Exact Online chart of accounts. This is what makes the integration line-item-correct instead of lump-sum.
Configure VAT Codes & Deferred Revenue
Set the correct VAT codes for your jurisdiction (Aviatize applies them automatically to every synced invoice and credit note), and configure deferred-revenue handling for prepaid packages and contracts.
Enable Real-Time Sync (and PEPPOL where applicable)
Turn on the sync. From that moment, every invoice, payment, credit note, and customer event flows to Exact Online in real time. PEPPOL e-invoicing dispatch can be enabled simultaneously for jurisdictions where it applies. Historical data migration available on request.
Frequently Asked Questions
Real-time. Every invoice, payment, credit note, and customer event syncs the moment it happens in Aviatize. There is no nightly batch, no end-of-week dump, and no 'sync now' button you have to remember to press. This is the single biggest difference between Aviatize and most flight school platforms that claim Exact Online integration.
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