Real-Time Xero Integration for Flight Schools — Available On Request

Auto-generated flight invoices push to Xero in real time with separate line items for aircraft revenue, instructor revenue, landing fees, and fuel surcharges — each mapped to the correct revenue account in your Xero chart of accounts and carrying the right Xero tax rate (GST for AU/NZ, VAT for UK, sales tax for US).

Payment receipts sync bidirectionally and apply correctly to the originating invoice and contact in both systems, keeping accounts receivable accurate without manual matching.

When a billing mistake is corrected, Aviatize generates a negative invoice and a corrected one — both flow to Xero immediately as proper credit notes plus replacement invoice. No manual journal entries, no reconciliation drift.

Prepaid block-hour packages, ab-initio contracts, airline cadet contracts, and VA-style sponsored programs book to deferred-revenue accounts in Xero and recognize as flights are flown — not when packages are sold. Real flight schools earn revenue per flight, not per package.

Students, members, and contract holders sync to Xero as contacts with contact details, billing terms, and tax registration ready for invoicing.

Map Aviatize billing categories to Xero tracking categories (e.g. Department, Region) for dimensional reporting — run a P&L by aircraft, by instructor, by base.

Tax rates configured in Aviatize map to your Xero tax codes — GST for AU/NZ, VAT for UK, US sales tax — applied automatically to every synced invoice line.

Chase plane flights, maintenance flights, did-not-fly (DNF) records, and fuel reimbursements are routed to the correct accounts automatically — never buried in a generic 'other' line for the accounting team to reclassify by hand.