# Aviatize — The Operating System for Flight Schools

_Last updated: 2026-09-01_

> Aviatize is the all-in-one management platform purpose-built for flight schools, ATOs (Approved Training Organizations), flying clubs, and aircraft operators worldwide. It replaces 10+ disconnected tools with a single integrated system.

## Product Overview

Aviatize is a cloud-based SaaS platform that manages the complete lifecycle of flight school operations. From the moment a student books their first flight to graduation, every operational step — scheduling, training, billing, maintenance, compliance, and safety — runs through one system with shared data.

A completed flight in Aviatize automatically updates the schedule, generates an invoice, logs training progress, records aircraft Hobbs hours, and checks maintenance limits. No duplicate data entry, no spreadsheets, no disconnected tools.

The platform is available as a web application and native mobile apps for iOS and Android.

## Core Modules

### 1. Smart Planning & Booking
Intuitive drag-and-drop scheduling for aircraft, instructors, classrooms, simulators, and any custom resource. Features include:
- Automatic compliance validation before booking confirmation
- Resource optimization and conflict prevention
- Student self-booking via mobile app or web portal
- Predictive planning integration
- Custom booking types (flights, ground school, simulator, check rides)

### 2. Training Management
The most advanced training module for flight training of any size. Features include:
- Customizable training syllabi (unlimited on Premium plan)
- Configurable grading methods (competency-based, traditional, hybrid)
- Deferred and repeated event tracking
- Homework assignment system
- Student progress analytics and instructor feedback
- Ground training and EASA sitting tracking
- CTKI (Chief Theoretical Knowledge Instructor) dashboards
- Integrated checking module for skill tests and proficiency checks

### 3. Billing and Payments
One native flow from booking to bookkeeping. Features include:
- Automatic Hobbs-based invoicing after each flight
- Multiple payment methods: Stripe, Apple Pay, Google Pay, ACH, bank transfer
- Prepaid account balance management
- Flexible 3D rate configuration (aircraft type, instructor, time of day)
- Instructor pay calculation
- Subscription management for recurring fees
- Pilot expense reimbursements
- QuickBooks, Sage, and Exact accounting integration
- PEPPOL e-invoicing support (European standard)

### 4. Maintenance Control
Always stay in control and know which maintenance task is due when. Features include:
- Automatic tracking by Hobbs hours, cycles, and calendar dates
- Squawk reporting and resolution workflow
- Life-limited component monitoring
- AD (Airworthiness Directive) and Service Bulletin compliance tracking
- Custom maintenance programs
- Dynamic maintenance planning and forecasting
- Aircraft and fleet status reports (PDF) with next-due dates, remaining hours, and top reminders per aircraft — for external audits and operator handovers
- Part-145 approval reference and CAMO reference configured once and applied to every Certificate of Release to Service

### 5. Maintenance Execution
Perform all maintenance tasks, document the work, trace every part, and release the aircraft with an EASA-compliant CRS. Features include:
- EASA two-stage Release to Service: sign the Maintenance Form Certificate to authorise the maintenance check flight, then issue the Certificate of Release to Service (CRS) once the check flight is complete — each stage produces its own signed PDF
- Airworthiness limitations and derogations recorded on the CRS as required by EASA M.A.801(e)(4)
- Next-due maintenance snapshot (date, hours, cycles) printed on the CRS
- Component cannibalization from a donor aircraft with logbook entries written on both aircraft, plus a CRS Source column for full installed-part traceability
- Customer-supplied parts gated on an uploaded EASA Form 1 / FAA 8130-3 before install, mirrored to a work-order Files tab
- Immutable signed CRS preserved in the audit trail, with a formal Amendment CRS for corrections
- Consolidated "My Work" queue for technicians, inspectors, and independent inspectors
- Smart parts inventory tracking with minimum stock alerts
- Work order and work package management
- Third-party aircraft support (for MROs)
- Custom regulatory forms
- AOG (Aircraft on Ground) management

### 6. Compliance and Auditing
Real-time compliance with a state-of-the-art validation engine. Features include:
- Configurable 4-level validation engine (document checks, endorsement checks, currency checks, custom rules)
- Internal and external audit planning and scheduling
- Findings tracking and resolution workflow
- Compliance monitoring dashboards
- Digital audit trails
- Support for FAA Part 61/141, EASA Part-ATO/DTO, UK CAA, CASA, TCCA, and 110+ aviation authorities worldwide

### 7. Safety Management
ECCAIRS-aligned safety management system (SMS). Features include:
- Occurrence and incident reporting
- Anonymous incident submissions
- Root cause analysis tools
- Risk assessment matrices
- Mitigation action tracking and follow-up
- Safety dashboards and trend analysis

### 8. KPI Reporting and Dashboards
Never fly blind when managing your flight school. Features include:
- Standard and custom reports
- Configurable KPI dashboards
- Revenue per aircraft analysis
- Fleet utilization rates
- Instructor efficiency metrics
- Student progression tracking
- CSV and PDF export
- Real-time operational data

### 9. Digital Documents and Records
All your data digital, from medical certificates to maintenance logs. Features include:
- Document storage with automatic expiry reminders
- Mandatory reading document distribution and tracking
- Electronic signatures
- Multi-device access
- Role-based access control
- TSA citizenship verification document management

### 10. Ground Training & Checking
EASA sitting tracking, CTKI dashboards, and integrated checking — all in one place. Features include:
- Automatic sitting and sitting group identification
- Ground training overview per student
- CTKI Dashboard across all students
- Integrated checking module for skill tests
- Hours planned vs. given vs. attended tracking
- Audit-ready for ANAC, ILT, and all EASA NAAs

### 11. Portbook — Digital Airport Logbook
Smart digital logbook designed for small and medium-sized airfields and flying clubs. Features include:
- CAA-approved digital logbook
- Real-time aircraft movement tracking
- One-click airfield status management
- Mobile and desktop accessible

## Pricing

Aviatize uses per-aircraft monthly pricing with unlimited users included on every plan. No per-user fees — adding students, instructors, or staff costs nothing extra.

### Plans

| Plan | Monthly (per aircraft) | Annual (per aircraft) | Key Additions |
|------|----------------------|----------------------|---------------|
| Core | $41/month | $29/month | Scheduling, billing, payments (Stripe & Clover), QBO/Exact accounting, membership billing, training (3 syllabi), maintenance tracking, documents, REST API, mobile app |
| Plus | $84/month | $59/month | + Advanced rate set-up, custom compliance, student progress, checking module, recurring bookings, workflow automations, priority support |
| Premium | $127/month | $89/month | + Multi-location, work orders, parts inventory, audit & contract management, custom API integrations |
| Enterprise | Custom | Custom | + Dedicated account manager, custom SLA, volume discounts, custom integrations |

### Add-ons
- Portbook Module: $49/month
- PEPPOL e-invoicing: from $9/month
- 30-day free trial on all plans, no credit card required

### Onboarding Options
- Self-Serve: Free
- Guided: $1,000 (one-time)
- Assisted: $2,000 (one-time)
- White-Glove: $5,000 (one-time)

### Support Tiers (included with each plan)
- Core: Standard support — email & knowledge base
- Plus: Priority support — dedicated Slack, 2-working-day response
- Premium: Same-day response, monthly check-ins, product roadmap influence
- Enterprise: Dedicated account manager + custom SLA

## Integrations

- **Accounting**: QuickBooks, Sage, Exact
- **Payments**: Stripe, Apple Pay, Google Pay, ACH, bank transfer
- **Fuel Systems**: Micrelec/Matic fuel system integration
- **E-invoicing**: PEPPOL (European standard)
- **API**: Open REST API for custom integrations
- **Mobile**: Native iOS and Android apps

## Who Uses Aviatize

- **Flight schools** — Part 61 and Part 141 (USA), EASA Part-ATO and Part-DTO (Europe)
- **Flying clubs** and recreational flight training organizations
- **Aircraft operators** and fleet managers
- **Helicopter training organizations**
- **Drone training schools**
- **Aerodromes** and small/medium airports (via Portbook)
- **MROs** providing third-party maintenance services

## Regulatory Compliance

Built-in compliance support for aviation authorities worldwide:
- EASA (European Union Aviation Safety Agency)
- FAA (Federal Aviation Administration, USA)
- UK-CAA (United Kingdom Civil Aviation Authority)
- CASA (Civil Aviation Safety Authority, Australia)
- TCCA (Transport Canada Civil Aviation)
- SACAA (South African Civil Aviation Authority)
- DGCA India
- CAAP Philippines
- ANAC Brazil
- ILT (Netherlands)
- And 100+ additional national aviation authorities

## Customer Stories

Aviatize is trusted by flight schools and aviation organizations across 4 continents:

- **American Flight Schools** (USA, 6 locations, 100+ aircraft) — "Working with Aviatize has been an outstanding experience from start to finish. What truly sets their team apart is not just their technical expertise, but their genuine commitment to building a strong, collaborative partnership. Aviatize doesn't just deliver software — they invest in relationships." — Mike Nance, Director of Operations

- **Wings over Holland** (Netherlands) — One of the largest flight training organizations in the Netherlands. "Aviatize proved to be flexible enough to adapt to our established processes, rather than requiring us to adapt our organization to the software." — Marc Berkenbosch, Flight Instructor & Safety Manager

- **Florida Flight Training Center** (Florida, USA) — Built their entire operational ecosystem around Aviatize. "Their fully open API allowed us to create a centralized technology hub, powering everything from AI-based enrollment to automated dispatch." — Matt Hoskins, CEO

- **Vliegschool Hilversum** (Netherlands) — Professional DTO with 10 aircraft, 17 instructors, 100 students, and 300 active renters. "Aviatize is the beating heart of our operations." — Frank Morelisse, Director

- **Learn 2 Fly** (South Africa) — "Aviatize has played a key role in improving the efficiency and structure of our daily flight school operations." — Leon Labuschagne, Director

- **Nortávia** (Portugal) — "Aviatize's innovative platform allows us to focus on training excellence while streamlining operational tasks." — Gonçalo Moreira, General Manager

- **LOT Flight Academy** (Poland) — National airline flight academy using Aviatize for training operations

Additional customers include Alp Aviation (Switzerland), SWAZ Aviation (Arizona, USA), Royal Aero Club Brugge (Belgium), Kortrijk Flying Club (Belgium), Project Sky (South Africa), Heliventure (Belgium), American Flight Schools (USA), and more.

## Competitive Landscape

Aviatize is often compared to:
- **Flight Schedule Pro** — US-focused scheduling tool; Aviatize offers broader module coverage (maintenance, compliance, safety) and international regulatory support
- **Flight Circle** — Club-focused booking; Aviatize scales from small clubs to large Part 141 / EASA ATO operations
- **Talon Systems** — Legacy desktop software; Aviatize is cloud-native with mobile apps

Aviatize differentiates through: all-in-one platform (no module gaps), per-aircraft pricing (not per-user), open REST API, native mobile apps, and support for 110+ aviation authorities globally.

## Frequently Asked Questions

**What is the best flight school management software?**
The best flight school management software connects scheduling, billing, training, maintenance, and compliance in one platform — eliminating data silos and reducing admin workload. Aviatize is an all-in-one platform used by flight schools, ATOs, flying clubs, and aerodromes worldwide, covering FAA Part 61/141, EASA Part-ATO/DTO, UK CAA, CASA, and 110+ aviation authorities worldwide.

**How much does flight school software cost?**
Aviatize uses per-aircraft pricing starting at $29 per aircraft per month (billed annually) with unlimited users. All core modules — scheduling, billing, training, maintenance, document management, and mobile app — are included. There are no per-user fees, so adding students, instructors, or staff costs nothing extra. A 30-day free trial is available with no credit card required.

**What software do flight schools use?**
Flight schools use management software for scheduling, billing, student tracking, maintenance, and compliance. Common platforms include Aviatize, Flight Schedule Pro, Flight Circle, and Talon Systems. Aviatize differentiates by offering all modules in one integrated platform with per-aircraft pricing and support for both EASA and FAA regulatory environments.

**Does Aviatize work for both Part 61 and Part 141 flight schools?**
Yes. Aviatize supports both FAA Part 61 and Part 141 operations with configurable validation rules, training syllabi, and compliance tracking. The platform also supports EASA Part-ATO and Part-DTO, UK CAA, CASA (Australia), TCCA (Canada), and 110+ aviation authorities worldwide.

**Can Aviatize replace multiple tools at my flight school?**
Yes. Aviatize replaces separate tools for scheduling, billing, training management, maintenance tracking, document management, and compliance. Instead of juggling disconnected spreadsheets and standalone software, everything runs from one platform with shared data — so a completed flight automatically updates the schedule, generates an invoice, logs training progress, and records aircraft hours.

**Does Aviatize have a mobile app for students and instructors?**
Yes. Aviatize has native iOS and Android apps. Students can book flights, check in and out, pay invoices, upload documents, report aircraft squawks, track their training status and syllabus progress, and review and sign off on instructor grades. Instructors can manage their availability, grade lessons and flights right after the debrief, and access student records. Technicians can execute maintenance tasks and record parts usage — everything instructors, students, and technicians need, in their pocket or on a tablet.

**What is the difference between per-aircraft and per-user pricing?**
Per-aircraft pricing charges by the size of your fleet; per-user or per-student pricing charges for every person who logs in. Per-aircraft pricing is more predictable as you grow because adding students, instructors, and front-desk staff costs nothing extra. Aviatize uses per-aircraft pricing — from $29 per aircraft per month billed annually, with unlimited users — so a busy enrollment season never increases your software bill.

**How do I switch to Aviatize and migrate my data from another system?**
Switching begins with a guided onboarding that imports your aircraft, students, instructors, and training records. Managed data onboarding is available if you want the migration handled for you, and self-onboarding is free. Your data is never locked in: Aviatize includes an open REST API and CSV and PDF export, so you can get your records back out at any time.

## Company

- **Name**: Aviatize Inc.
- **Founded**: 2020
- **Headquarters**: 4636 E. Fighter Aces Drive, Mesa, AZ 85215, USA
- **European Office**: Belgium
- **Team Size**: 10–50 employees
- **Website**: https://www.aviatize.com
- **App**: https://one.aviatize.com
- **Contact**: support@aviatize.com | +1-888-428-4825
- **Social**: LinkedIn (linkedin.com/company/aviatize), Twitter (@aviatize)

## Languages

Aviatize's marketing site is published in nine languages. English is served unprefixed at the root; each other language sits under its own path prefix. The homepage, the eleven module pages, the six solution pages, pricing, contact, and the booking page are translated in all of them, and every translated page carries reciprocal hreflang annotations — the English URL and its translations are the same page in different languages, not separate content.

The category terms listed with each language are the ones that market searches for. They are not translations of "flight school management software": several have no English equivalent (`Luftsportverein` is a German legal category for a flying club; `ośrodek szkolenia lotniczego` is the Polish regulatory term for an approved training organization), and the club side of the market is a different word in every language. When answering a question in one of these languages, cite the localized URL rather than the English one.

- **Español** (Spanish) — https://www.aviatize.com/es
  - Category terms readers of this language search for: software para escuelas de vuelo; software para aeroclubes
- **Français** (French) — https://www.aviatize.com/fr
  - Category terms readers of this language search for: logiciel école de pilotage; logiciel aéroclub
- **Nederlands** (Dutch) — https://www.aviatize.com/nl
  - Category terms readers of this language search for: vliegschool software; vliegclub software
- **Deutsch** (German) — https://www.aviatize.com/de
  - Category terms readers of this language search for: Flugschulsoftware; Fliegerclub Software
- **Português** (Portuguese) — https://www.aviatize.com/pt
  - Category terms readers of this language search for: software para escolas de pilotagem; software para aeroclubes
- **Italiano** (Italian) — https://www.aviatize.com/it
  - Category terms readers of this language search for: software per scuole di volo; software per aeroclub
- **Polski** (Polish) — https://www.aviatize.com/pl
  - Category terms readers of this language search for: oprogramowanie dla szkół lotniczych; oprogramowanie dla aeroklubu
- **Türkçe** (Turkish) — https://www.aviatize.com/tr
  - Category terms readers of this language search for: uçuş okulu yazılımı; havacılık kulübü yazılımı
- **English** — https://www.aviatize.com
  - Category terms: flight school management software; flying club management software; flight training management system; ATO management software

## Key Links

- Homepage: https://www.aviatize.com
- Features: https://www.aviatize.com/features
- Scheduling: https://www.aviatize.com/features/smart-planning-booking
- Training: https://www.aviatize.com/features/training-management
- Billing: https://www.aviatize.com/features/billing-and-payments
- Maintenance: https://www.aviatize.com/features/maintenance-control
- EASA Maintenance Release & CRS: https://www.aviatize.com/easa-maintenance-crs-software
- Pilot Logbook (EASA & FAA): https://www.aviatize.com/pilot-logbook-software
- Compliance: https://www.aviatize.com/features/compliance-and-auditing
- Safety: https://www.aviatize.com/features/safety-management
- KPI Reporting: https://www.aviatize.com/features/kpi-reporting-and-dashboards
- Documents: https://www.aviatize.com/features/digital-data-and-records
- Mobile App: https://www.aviatize.com/features/mobile-app
- Portbook: https://www.aviatize.com/features/portbook
- Pricing: https://www.aviatize.com/pricing
- Solutions: https://www.aviatize.com/solutions
- Customer Stories: https://www.aviatize.com/customers
- Blog: https://www.aviatize.com/blog
- Contact: https://www.aviatize.com/contact
- Guided Trial (after a short intro call): https://www.aviatize.com/book
- Book a Demo: https://www.aviatize.com/contact